Terms of Service
These terms govern your use of this site and any company, licensing or immigration file you ask us to prepare, file or coordinate in Belgium.
Who these terms are between, and what they cover
These terms are between you ("the client") and Meridian Corporate Services BV, a company registered in Belgium, trading as Company Registration Belgium ("we", "us"). You accept them the first time you use this site, and again when you submit the onboarding form to start a file.
"The client" means whoever submits a file or instructs us in writing, including on behalf of a company being formed. Questions about these terms go to info@company-registration-belgium.com. Where a signed engagement letter covers a specific file, its terms prevail over this page wherever the two differ.
What we do, and what we are not authorised to do
We prepare, assemble and file the paperwork; Belgian law reserves several steps to a licensed professional. See who does the work.
What we do
- Company formation: BV/SRL, NV/SA, CV/SC, VOF/SNC and CommV/SComm, branches and subsidiaries.
- Companies from the ready-made companies list, including the transfer file.
- Registered office, domiciliation and virtual office arrangements.
- Corporate changes, restructuring and liquidation filings.
- VAT registration, KBO/BCE registration and fiscal representation.
- Business bank account application assistance.
- MiCA CASP, payment and e-money institution licence applications, and Benelux trade marks.
- Immigration files: the professional card, the single permit and the EU Blue Card.
What we are not authorised to do
- A notarial office: a Belgian notary alone executes the incorporation deed.
- A law firm: we hold no membership of either Belgian bar.
- An accountant or tax adviser: accountancy and tax advice are a reserved profession.
- A bedrijfsrevisor or reviseur d'entreprises: we never certify or audit accounts.
- The licensed CASP, payment or e-money institution itself: we only prepare and file.
- An accredited social secretariat: we coordinate payroll, never collect ONSS contributions.
- A registered company service provider: that registration belongs to the provider, never to us.
Accountancy for third parties and tax advice are reserved to ITAA members under the Law of 17 March 2019: see who may keep the accounts in Belgium and who may give tax advice in Belgium.
A CASP authorisation under MiCA is granted by the FSMA, and a payment or e-money-institution licence by the National Bank under the Law of 11 March 2018; we prepare and file the application, never the licensed entity ourselves.
Supplying a registered or virtual office as a business needs its own Law of 29 March 2018 (Art. 6 section 1) registration with the FPS Economy; before routing a client we start by checking a provider's FPS Economy registration.
Payroll coordination follows the same boundary: see how payroll coordination works and how an accredited social secretariat differs from an unaccredited one.
| Activity | Who may lawfully perform it | Statute or register |
|---|---|---|
| Execute the incorporation deed for a BV/SRL, NV/SA or CV/SC | A Belgian notary | Belgian notarial register; the deed is an authentic act |
| Legal representation and litigation | An advocaat / avocat | Either Belgian bar's roll |
| Accounting for third parties and tax advice | An ITAA member | Law of 17 March 2019 |
| Statutory audit of annual accounts | A bedrijfsrevisor / reviseur d'entreprises | IBR-IRE register |
| Crypto-asset services under MiCA | An entity authorised by the FSMA | MiCA, FSMA authorisation |
| Payment or e-money services | An institution licensed by the National Bank | Law of 11 March 2018 |
| Collecting ONSS contributions as "secretariat social" | An accredited social secretariat | Minister of Social Affairs accreditation |
| Supplying a registered or virtual office as a business | A company service provider registered with the FPS Economy | Law of 29 March 2018, Art. 6 section 1 |
No guarantee of outcome, and no timetable
Every outcome here belongs to someone else: the notary and the KBO/BCE accept or query an incorporation file, the competent Region and the Immigration Office decide a professional card, a single permit or an EU Blue Card, the FSMA a CASP authorisation, the National Bank a payment or e-money licence, and your bank whether to open an account.
No page on this site states how long any of these takes. A refusal, a request for more documents or a delay is not a failure of our work. Where a statutory period exists, we quote it as law, with its source, never as our own promise.
Your obligations, our fees, payment and refunds
Five things keep a file moving, and one of them is what happens if it stops.
- You provide accurate information and original documents. Where a step needs one, an original or certified document. Most queried incorporation and licence files trace back to information that changed or was incomplete.
- We run identity checks before paid work begins. On you and, where relevant, on the company's beneficial owners, as our anti-money-laundering obligations require.
- We quote our fee for your file individually, in writing. Before work starts. No fee, package or discount for our services is published anywhere on this site.
- State, notarial and third-party costs are separate from our fee. They are payable to the authority, notary or provider concerned, not to us. We invoice you, and you pay an issued invoice once it is issued.
- If a file is withdrawn, refused, or abandoned, the refund covers only the work not yet done. A state, notarial or third-party fee already paid elsewhere is not recoverable from us.
Liability, confidentiality, your data and this site's content
Our liability for a file is limited to the total fees you have paid us for the service in question; nothing here limits a liability that Belgian law does not allow us to limit.
We keep file information confidential, except where a statutory duty, such as an anti-money-laundering reporting obligation, requires us to disclose it to an authority. That duty overrides confidentiality even where this page does not mention it by name.
We handle personal data under our privacy policy and, for EU visitors, the GDPR; see also our cookie policy. Every page on this site is general information with its sources and the date it was checked, not advice on your specific file, and is accurate only as of the date shown.
Governing law, changes to these terms, and how to reach us
These terms are governed by the law of Belgium, and a dispute that cannot be settled directly goes to the courts of Brussels.
We may update these terms; the date under "Last updated" above records the current version. A change does not apply retroactively to a file we already accepted under the earlier terms.
Questions about anything here? Ask before you sign, not after, or write to info@company-registration-belgium.com; we do not promise a response time.